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Speech Recognition

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Speech Recognition

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How do I use my Microsoft speech recognition software?

I've accessed the speech recognition software area and "trained" the software to recognize my voice. But I can't get it to actually convert my voice into text ... . Yes, the microphone is plugged in properly and I've completed the set- up work. What could I have failed to do?

Open up Microsoft Word... at the bottom there should be an audio bar but if not google "speech recognition software" or look that up in the microsoft help.

This feature is available in the Simplified Chinese, English (U.S.), and Japanese language versions of Microsoft Office. Speech recognition is installed in all Office programs by initially using the feature in Microsoft Word, or by doing a custom installation. For details see, Install and train speech recognition.

You'll save time if you complete dictation first, review your file, and then format text or make corrections. As a result, you'll switch between using Dictation mode and Voice Command mode less often.

Position your microphone.
How

A high quality close-talk (headset) universal serial bus (USB) microphone with gain adjustment (gain adjustment: A microphone feature that allows your input to be amplified so that it is made louder for use by the system.) support is recommended. For more information, see the Microsoft Office Online Web site.

Position the microphone so that:

It is about an inch, or a thumb's width, to the side of your mouth.
It is not directly in front of your mouth, and you are not breathing directly into it.

Note If you inadvertently move the microphone as you speak, remember to bring it back to the correct position.

Click in the program in which you want to use speech recognition.
If you open a Help topic while you're working or if a message appears on the screen, click again in the program to continue using speech recognition.

On the Language bar, click Microphone if the microphone is not already turned on.
Note The Language bar by default shows text labels beside each button on the bar. You can hide or show the text labels by right-clicking the Language bar, and then clicking Text Labels.

Switch between Dictation and Voice Command modes as you work:
Use Dictation mode

To turn the words you speak into text, on the Language bar, click Dictation .
As you speak, you'll see a blue bar on the screen that means the computer is processing your voice. As your words are recognized, text is displayed on the screen.

You can continue to speak while the computer processes your voice; you don't have to wait until the blue bar disappears to speak again.

Previously recognized text

Blue bar that indicates the computer is processing your voice

Note While the blue bar is on the screen, avoid using your mouse or keyboard to type or take other actions. This will interrupt speech recognition, and your words will not be processed.

Use Voice Command mode

To select menu, toolbar, dialog box (U.S. English only), and task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) (U.S. English only) items, on the Language bar, click Voice Command .
For example, to change font format, you can say "font" or "font face" to open the Font box on the Formatting toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), and then say a font name.

Or to format selected text, say "bold" or "underline."

Turn the microphone off when you are through speaking to the computer by clicking Microphone on the Language bar.

You can also switch between Dictation and Voice Command modes by saying "dictation" or "voice command."

In Microsoft Word, you can delete the last thing you said in Dictation mode by saying, "scratch that."

You can turn the microphone on and off by clicking Speech on the Tools menu (in Microsoft Excel, point to Speech on the Tools menu, and then click Speech Recognition).

You can also turn the microphone off by saying, "microphone."

Speech Recognition Technology And Medical Transcription Services

:An Overview:
Speech is now not confined solely to the human race, or even living beings on a broader perspective. It has extended to the World of Technology; specifically Computers and Software. Speech  Recognition Technology [SRT], little known until recent times, is an area that has been constantly growing over the years. SRT has opened new windows of panoramic dimensions to human kind.

Speech Recognition Technology – Defined:

A technology wherein a machine or program identifies spoken words and phrases and converts them to readable format. In more simpler terms, voice/speech is converted to text format.

The Beginning:

Speech Recognition Technology, as we know it today, did not just bloom overnight. It is the work of over 30 years. The very first implementation of Speech Recognition was designed and displayed by IBM during the 1964 New York World's Fair. It was called the IBM Shoebox; and typically sized too. This device only recognized spoken digits from 0 to 9. Over the years, Software companies have delved upon the benefits and the profits that can be reaped from developing SRT, and they have come a long way since. Now many noted companies have come up with different versions of this technology, offering various features.

While Speech Recognition has progressed vastly, the downside is that it has been a long and laborious road this far. It calls for training and updating of Software to work flawlessly; and it is currently far from perfect. There is so much more to go before it can be said that SRT is without any imperfections.

Speech Recognition Technology – In Health Care and Medical Transcription:

An area where this technology has caught on to a great extent is the Medical Transcription Industry.  Speech Recognition is of two types : Front End and Back End.

  • Front End : As the doctor dictates into the machine, the words are automatically generated and  displayed. This text can be edited directly, the report finalized, and signed by the doctor immediately. But there are few Front end users due to time constraints faced by doctors and practitioners.
  • Back End : Also called Delayed or Deferred Speech Recognition. The written draft is generated by the Software and sent to the Medical Transcriptionists for editing and proof reading. This is more convenient for doctors as it requires less time spent reading the proofs.
  • EMR : Speech Recognition can be applied in Electronic Medical Record systems of hospitals, clinics, etc.  Searches, queries, and even filling up of forms can be made simpler and faster with voice rather than using the keyboard.

Advantages :

Speech Recognition Technology can be advantageous to both Medical Transcriptionists as well as doctors in a number of  ways.

A few advantages are :
# There is not much typing involved as the first draft is generated by the software
# Requires only editing of the machine-generated text
# Faster turnaround of reports
# Saves time in completion of reports
# Stat reports can be completed and returned quicker than by using the conventional method of typing

Drawbacks :

Being a technology that has not entirely been perfected, SRT has a few drawbacks.
# It cannot fully distinguish words spoken with heavy accents
# Homophones (words which sound the same but may have different spellings and meanings) can  cause spelling errors
# Incorrect grammar is bound to occur in the generated texts
# Punctuation rules are not likely to be followed at all times
# Multiple speakers cannot be clearly differentiated
# Background noise and disturbances may cause misspellings

Question of the Hour:


A niggling thought in the minds of many Medical Transcriptionists is whether Speech Recognition Technology poses a threat to their livelihood. This is a baseless fear, keeping in mind the drawbacks of SRT. No report will be complete until a human eye has scanned it. Machine-generated documents can only be 60%-70% error-free. It demands well-trained and professional Medical Transcriptionists to read through and edit the reports. A mistake, even a tiny one, can result in unpleasant situations for many. And one cannot rely on mere machines to do the job 100% without errors.

In conclusion, Speech Recognition Technology is certainly one of a kind. While it has not yet reached the peak of perfection, it is still quite an aid to the healthcare industry, specifically Medical Transcription. And there is certainly no danger of software or machines or even technology entirely taking over man's work; technology is just merely helping out!

About SpectraMedi:

SpectraMedi is a US based company providing Medical Transcription Services throughout the country.  Located in New York, they have been servicing over 400 clients for a more than a decade.  SpectraMedi is known for its integration of the latest technology within its transcription processes, thereby yielding top-notch results: quality transcriptions at short turn around times. Spectramedi is poised and set to merge Speech Recognition Technology into its Medical Transcription process. All the efforts of the company in generating quality documents are bound to culminate in satisfactory results, both for clients and staff. SpectraMedi’s dedication to its work has earned it a valuable set of clients, thus proving that the company is a leader in Medical Transcription Services.  Supported by a strong team of skilled and expert Medical Transcription Professionals coupled with IT Professionals, SpectraMedi has established itself as a premier Medical Transcription Service provider.
For details on SpectraMedi and Medical Transcription Services, visit: http://www.spectramedi.com

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Speech Recognition

Speech Recognition